BOSS

Your guarantee of correct and timely billing

Business travels are not just about traveling and meeting with customers, but are associated with certain legislative requirements. These include the timely and accurate billing of trips so no required document is lost.

The Travel Expenses module, also called TREX, supports the process of business travels in all its complexity - from the registration of vehicles through the application forms for transport and trip orders to their transformation into statements of accounts, including monitoring of payments made by various types of payment cards, food allowance calculations, documents scanning, reports for road tax and other functions, dependent on what your company needs.

People responsible for car management have all necessary information about cars, their usage, accidents, repairs or planned service.

Ordinary users can fill in the travel order and have it approved by the relevant personnel, including requests for advance payments or hotel bookings. The approval process may change its course according to the selected type of travel or contracts involved. After returning from a trip, it is very easy to make a statement of accounts and attach scanned documents in a paper form to it. They can be immediately handed over to the accounting department thus minimizing the risk of getting lost in the approval process.

Approvers get an overview of trips and their settlements approved by them and can look at all attached scanned documents. As the application itself calculates all the necessary values, they do not need to spend time checking the calculations of the trip-taking worker.

The accounting department staff is aware of the requirements for cash advances and can confirm their release. They confirm the accuracy of documents and are authorized to return a bill showing discrepancies for review. After approval, the accounts can be automatically transferred into the economic system.

Features:

• registration of vehicles and their holders
• creation and approval of travel orders and their accounting
• registration of paid cash advances, tracking withdrawals from ATMs, currency exchange
• support for multiple currencies; food allowance in different countries
• user defined document types and rules for their completion
• ability to import statements from payment cards

Video introduction